Business Office Forms

Deposit Forms

• Asset Transmittal Form (PDF) 
• Transfer of Custody Form – requires Laserfiche login (NetID@tamu.edu & NetID password). If you need access, email business_office@arch.tamu.edu.

Payroll & Human Resources Forms

• Graduate Assistant Contract (PDF)
• Request to Work Additional Hours for Graduate Assistants (PDF)
• Hiring Matrix Template (Excel)
• Interview Question Template (PDF)
• Sample Interview Question Guide
• Staff Development Funding Request Form (PDF) 
• Student Worker Job Posting Request (Laserfiche)
• Additional Information for Benefit Services

Purchasing Forms

GENERAL

• Purchase Order Form (PDF) 
• Sales Tax Exemption Certificate (PDF) 
• Texas A&M University W-9 (PDF)
• Sole Source Purchase Justification (PDF) 

PROCARDS

• College of Architecture Guidelines for Procard Users (PDF)

• Procard Receipts (Laserfiche)
• One-Time Use Permission Form (Laserfiche)
  • Must be a cardholder to access form
• Missing Receipt Form (PDF)

PAYMENTS TO INDIVIDUALS

• Individual Reimbursement Form (PDF)
  • Must also complete the Purchase Order Form (PDF). Send both completed forms, along with itemized receipts, to business_office@arch.tamu.edu.
• Direct Deposit – Travel & Reimbursements – Employees (PDF) 
• Substitute W-9 & Direct Deposit for Non-Employees (PDF)
• State of Texas Employee Statement Concerning Conflict of Interest (PDF)
• Certificate of Foreign Status (PDF) 
• Contracted Services Payment Request (Laserfiche)

Travel Forms

TRAVEL CARD APPLICATIONS

• Travel/DART Card Application (Laserfiche)

TAX EXEMPTIONS

• Hotel Occupancy Tax Exemption Form (PDF) 
• Motor Vehicle Rental Tax Exemption Form (PDF) 
• Sales Tax Exemption Form (PDF)

OTHER

• Current Travel News and Policy Updates (PDF)
• Field Trip Approval Form
  • If you are unable to access the form, please contact your department administrator for assistance.
• Current GSA Rates
• Receipt Requirements (PDF)