Request in Concur.
Indicate your actual destination and provide detailed information about the trip purpose and benefit.
Please spell out all acronyms.
Provide the account information in the account number fields, or in the notes section.
Pick up your
University Travel Card from Business Office and double-check the limit. Book travel.
Use Concur for greater discounts, or book directly with the vendor. Avoid using third-party vendors like Expedia, Hotwire, etc.
When booking Texas hotels, avoid being charged
Texas State Occupancy Tax (6%).
When renting a vehicle in Texas, avoid being charged
Texas Motor Vehicle Tax (10%).
Motor Vehicle Rental Exemption Certificate. Do not opt for any personal insurance.
Please note that any transactions on your University Travel Card made well in advance of the trip dates cannot sit unassigned in your Concur profile longer than 30 days. Once your request has been approved in Concur, create an expense report and assign the transactions to that report. The expense report is due after you travel within 30 days of the trip end date.
Save receipts and make sure they’re itemized.
Refer to the
Receipt Requirements page. When making purchases in Texas, avoid being charged
Texas State Sales Tax (8.25%).
Using your request, create an
Expense Report in Concur.
Be sure to enter the
GSA Rate for Meals & Incidental Expenses in the GSA Rate field of the Report Header. Import credit card charges and manually add out-of-pocket expenses related to the trip.
Select the right expense type and add comments when applicable.
Attach receipt images to the report.
Submit report within 30 days of the trip end date.